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Board management software can help non-profit boards improve their governance, plan meetings, and save time. With the right software board members can access meeting materials in a secure way, administrators can create and send agendas as well as full board packs, and staff can take minutes after a meeting. There are a variety of choices available on the market including lite options to enterprise-level solutions that include features such as document storage, meeting analytics, and discussion tools. When choosing a portal, it is important to take into consideration the pricing security, user-friendliness, and customer service.

The most advanced board software is designed to assist boards maximize meetings and function more efficiently. It eliminates the need for emails text messages, emails and other non-structured communications by providing an centralized hub for all board business, and one source of truth for all meeting documents. It provides a systematic method of managing the flow of information creating an audit trail and making it less likely for confidential information about the board to be uncovered by those without permission outside the platform.

The best board management software prioritizes data protection and conformance with industry standards. Cybersecurity is a must for businesses, in light of the many stories of data breaches as well as hacking. Contrary to free systems that often provide weak or no encryption, the most secure board portals employ multiple layers of robust security features to reduce the risk and keep sensitive information safe. Moreover they allow you to manage permissions for different groups within an organization and ensure that each person is granted access only to items relevant to their role.