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Minutes of board meetings are the official record that captures the actions and decisions of the board. They’re crucial for a variety of reasons, including legal implications, governance policies as well as accountability. They should be easy to comprehend, accurate and clear.

Keep your minutes as short and as clear as you can to avoid spending time on lengthy sentences and keep the focus on key decisions discussion, actions, and discussions. This is particularly helpful for boards with limited resources and strict deadlines.

The format or structure of your minute books can differ in accordance with your organization’s requirements, culture, and style However, a few standard elements are essential to be considered when making them. These key points include:

Time and date of the meeting: Recording clearly the time of the meeting will make it easier for future readers to understand the event. It’s also a good idea to note the nature of the meeting (whether regular or special, or even annual).

Content: Read the minutes to ensure it accurately reflects what transpired at the meeting. Look for omissions or inaccuracies, and be sure to cross-reference with other documents to ensure the information is complete and accurate. Check that all agreed upon action items and tasks for follow-up are documented in the minutes. This includes any actions or follow-ups that were discussed in executive sessions (private or behind closed-doors portions of the meeting in which sensitive topics like alleged misconduct and personnel issues or financial concerns with the auditor are discussed). These discussions should not be visit homepage recorded in the board meeting minutes, but in the minutes of the closed session.